Account Reconciliation: Example, Types, Process, Best Practices

account reconciliation

In the absence of such a review, the company would’ve lost money due to a double-charge. Kevin Payne is a personal finance and travel writer who covers credit cards, banking, and other personal finance topics. In addition to Forbes, his work has been featured by Bankrate, Fox Business, Slick Deals, and more. He is the budgeting and family travel enthusiast behind Family Money Adventure.

For example, when your company makes a sale, it will debit cash or accounts receivable (AR) on your balance sheet and credit revenue on your income statement. Conversely, when your company makes a purchase, the cash used would then be recorded as a credit in the cash account and a debit in the asset account. An Startup Bookkeeping Services Tax Preparation, Bookkeeping, and CFO Services is especially important for bank accounts, since one might incorrectly assume that a cash balance is higher than is really the case.

Use a solution, not a toolkit, so finance does not have to rely on IT

With this guide in your toolkit, you’re well-equipped to navigate this process. The process of account reconciliation is all about creating a more robust and reliable financial foundation for your business. As mentioned above, account reconciliation involves comparing internal account information against external documents.

You gain transparency to see exactly where any reconciliation process stands and what occurred. This type of internal control and boosted transparency can result in saved time because you won’t have to spend time having meetings and constantly checking in with your team to learn about what’s going on. Perhaps the Excel spreadsheet you used to calculate the journal entry has a formula error. Some or all of these will happen at some point in the life of every business.


They would also have more difficulty flagging potential instances of fraud or theft. This process ensures that entries in your company’s general ledger are consistent with the corresponding subledgers. Unexplained discrepancies in a company’s financial records can point to serious problems like fraud or theft. It’s important that your accounting team balance the books accurately, lest you miss out on spotting issues early.

  • If necessary, additional journal entries are made to correct any errors recognized after investigation of discrepancies.
  • This year, the estimated amount of the expected account balance is off by a significant amount.
  • The function of account reconciliation is typically carried out by accountants or finance professionals within an organization.
  • With NetSuite, you go live in a predictable timeframe — smart, stepped implementations begin with sales and span the entire customer lifecycle, so there’s continuity from sales to services to support.

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analytic method compares a GL balance to a ballpark balance that is calculated

Go through all transactions entered into internal records and compare them against similar transactions appearing in the bank statement. Check off transactions that are in agreement, and make a list of transactions in the bank statement that are not supported by any evidence, such as a payment receipt. The errors should be added, subtracted, or modified on the bank statement balance to reflect the right amount. Once the errors have been identified, the bank should be notified to correct the error on their end and generate an adjusted bank statement. A company may issue a check and record the transaction as a cash deduction in the cash register, but it may take some time before the check is presented to the bank.

account reconciliation

While comparing documents, check to see that all outgoing transactions are reflected in both the internal record and the bank account statement. For instance, you check for deductions in your internal records that have not been captured in your bank statement. A good example of where this method is in play is where a company maintains a record of all its receipts for purchases made and, at the end of an accounting period, embarks on account reconciliation. When conducting a reconciliation, comparing the receipt records with records in a cash book, the company notices that it was charged for ten additional transactions not recorded in the cash book.

Prepare Adjusting Journal Entries

Reconciliation is an important means of keeping an eye on how much money the business is spending each cycle and avoiding any surprises. Upgrading to a paid membership gives you access to our extensive collection of plug-and-play Templates designed to power your performance—as well as CFI’s full course catalog and accredited Certification Programs. We are committed to fostering an environment where differences are valued and practices are equitable. Every executive is committed to ensuring transformational success for every customer. Our API-first development strategy gives you the keys to integrate your finance tech stack – from one ERP to one hundred – and create seamless data flows in and out of BlackLine. BlackLine Magazine provides daily updates on everything from companies that have transformed F&A to new regulations that are coming to disrupt your day, week, and month.

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